Job Description

Overview:

We are seeking a detail-oriented and experienced Document Control Specialist to support an active portfolio for a major utility client in the San Diego area. This role is responsible for managing the full lifecycle of project documentation — from intake and filing through transmittal, version control, and audit readiness. The ideal candidate is organized, systems-savvy, and comfortable working in a fast-paced utility environment with multiple concurrent project teams.

Key Responsibilities:

• Manage and maintain project documentation across an active portfolio of utility projects — including drawings, RFIs, submittals, change orders, and correspondence logs.
• Ensure accurate version control and proper filing of all project documents in accordance with utility documentation standards and internal protocols.
• Coordinate and track document transmittals between internal teams, contractors, engineers, and stakeholders — ensuring timely delivery and acknowledgment.
• Maintain and administer document management systems (SharePoint, Unifier, or equivalent), ensuring data integrity and accessibility for all project team members.
• Track and log submittals, RFIs, and project correspondence; follow up on outstanding items and escalate as needed to keep workflows moving.
• Support audit readiness and regulatory documentation requirements by maintaining organized, traceable records throughout the project lifecycle.
• Assist project managers and engineering teams with document-related administrative tasks, including formatting, publishing, and distributing project materials.
• Identify and flag documentation discrepancies or gaps; work proactively with team members to resolve issues.
• Support continuous improvement of document control processes, naming conventions, filing structures, and reporting cadences.
• Perform other document control and administrative duties as needed in support of the broader project team.

Required Qualifications:

• 3+ years of document control experience supporting capital projects, utility infrastructure, or engineering environments.
• Proficiency in document management systems — SharePoint, Unifier, Aconex, or similar platforms.
• Strong understanding of document control principles including version control, transmittal management, RFI and submittal tracking, and records management.
• Proficiency in Microsoft 365 applications (Excel, Word, Outlook, Teams).
• Excellent attention to detail and organizational skills with the ability to manage high volumes of documentation across multiple projects simultaneously.
• Clear written and verbal communication skills; comfortable coordinating with engineers, project managers, contractors, and stakeholders.
• Ability to work independently in a hybrid environment with onsite availability in the San Diego area as needed.

Preferred Qualifications:

• Experience supporting electrical engineering, distribution, transmission, or substation projects within a utility environment.
• Familiarity with SAP, Power BI, or other utility project systems.
• Experience working within a PMO or program controls environment.
• Associate's or Bachelor's degree in Business Administration, Construction Management, or a related field — or equivalent combination of education and experience.

Perks & Benefits:

• Hybrid — Enhanced work-life balance with our hybrid model combining both remote and in-office work.
• Climbing PTO — Enjoy freedom and flexibility with our annual increasing paid time off.
• Paid Holidays — We observe 9 federal holidays.
• Health & Wellness — We prioritize your physical and mental well-being with health and wellness initiatives and programs.
• Medical & Retirement Benefits — Comprehensive medical, dental, and vision coverage, and retirement with company match ensures you and your family's health and future are well-protected.
• Career Growth — Track your career with our robust learning and development opportunities.
• Culture Focused — Thrive in our inclusive, vibrant culture that values diversity, teamwork, and mutual respect.

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